System Administration

Configure an Index

When creating an index, the default search engine index settings serve as a guideline for general purpose searching and foreground duplicate detection. An Administrator can optimize the settings for bulk duplicate detection to improve performance and accuracy.

NOTE: If both search and duplicate detection are used, the user can enable a validation as a page event that runs in the foreground to check for duplicates when a single record is added.

Before performing this task, Create an Index.

Refer to Build Indices for a Data Source for general information.

NOTE: The following steps outline search engine indexing parameters that are available when tuning the index for Bulk Duplicate Detection. If any of the parameters are changed, the index must be rebuilt by dropping and creating the tables on the Vertical View of the Index (Specification) page.

To configure an index:

  1. Select Admin > Data Sources in the Navigation pane.
  2. Click the Index icon for a data source.
  3. Click Vertical View for an index.
  4. Enter characters to omit during a search in the Non Searchable Characters field.

    NOTE: Non-searchable characters are stripped from column values during the index process and are not stored in the index. This process decreases the index size, which in turn, reduces size requirements for the index table and improves performance.

    By default, the list of non-searchable characters contains punctuation and numbers. Such characters may not be optimal when performing duplicate detection against some types of data.

    For instance, if the search engine index contains street addresses and P.O. Boxes, more accurate results may be achieved if numbers from the list of non-searchable characters are removed. Removing numbers increases the size of the index and decreases performance of the Bulk Duplicate Detection process.

  5. Select a stop list from the Stop List ID list box.

    NOTE: A Stop List is a list of words that is ignored during indexing and searching. Stop lists are generally used to strip out prepositions, conjunctions, adjectives, adverbs and other common words because these words increase the index size and add unnecessary items to the search results. Refer to Create Stop Lists for more information.

  6. Enter a percentage in the Search Threshold field.

    NOTE: Each match in the search results is assigned a similar percentage value. Records with a value beneath the Search Threshold do not display in the search results.

  7. Enter a percentage in the Duplicate Detection Threshold field.

    NOTE: If the duplicate detection process finds a match for a record whose quality is below the cut off threshold (expressed as a percentage value), the match is not stored in the #Duplicate table.

    The Duplicate Detection Threshold can be used to adjust bulk duplicate detection. When a record is inserted or updated, lower quality matches at the bottom of the list can be ignored. When performing Bulk Duplicate Detection, the results may need to be trimmed by increasing the threshold to improve performance and to reduce the size of the #Duplicate table.

  8. Enter a percentage in Synonym Weight field.

    NOTE: The search functionality supports synonyms, which are added to dictionary words. For example, the word "Street" could have the synonym "St." Generally speaking, a synonym match counts less than an exact match; Synonym Weight controls how much less. For example, if the Synonym Weight is set to 0.50, a synonym match counts for half of an exact match.

  9. Enter a percentage in Sound Ex Weight field.

    NOTE: Sound Ex Weight is the percentage of the combined calculated value for words found within the search. Words that match carry more weight than words that sound alike. Ranking is determined by the number of words found (ranking 1) plus the number of words that sound alike (less than 0.5, for example) divided by the total number of words.

  10. Select a value from Custom Sound Ex Function list box.

    NOTE: Options are:

    • Enhanced SoundEx routine – Based on the metaphone family of algorithms and is provided for backwards compatibility.
    • Faster Version of SoundEx – Based on the metaphone family of algorithms and runs faster than Enhanced SoundEx routine.

    NOTE: Both Custom Sound Ex Function options result in similar matches. The built in SQL Server SOUNDEX() function is based on the original Russel-Odell algorithm. This algorithm has weaknesses with pluralizations and character sequences. The alternative algorithms provided here improve accuracy, but consequently slows down performance.

  11. Enter a number in the Index Batch Size field.

    NOTE: The Index Batch Size controls the number of records that are indexed at one time. On large tables (hundreds of thousands to millions of records), the system generally does not have enough resources to index all the records at one pass. Records are indexed in batches of the specified size until there are no more records to index. On a system with limited resources, keep the Index Batch Size value low, less than 40,000.

  12. Click Save.

Continue with Add a Column to an Index.